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Shelby County Commission Workflow
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The
Shelby County Commission wanted to speed up and better
manage their increasing work load.
The Commission needed a process to track, control
and manage Agenda Items--such as Zoning Cases,
Contracts, Resolutions, and Ordinances. In addition, they wanted to automatically record the minutes
from the commission meeting and generate the agenda for
the next meeting. They
then needed to make this information available to the
people doing business with the County Commission. They
believed a system with these capabilities, would
streamline the processing of items through the system
and help shorten the time it takes to address an Agenda
Item.
CIMSgts
provided a solution using a customized Workflow
application that was integrated with a
Document Management System to deliver the full
functionality required.
This custom solution streamlines and automates
the process of handling the commission’s Agenda
Items. The Workflow
product keeps track of all items in process and the
related documents are made available by the Document
Management System. This enables the Commission to make
faster and better informed decisions before passing
the Resolutions or Ordinances to the Mayor for
signature or veto. Additionally, the tracking and
control capabilities of the system have helped
introduce accountability into the proc
CIMSgts
also developed a custom module that will generate the
agenda document for a Committee and or Commission
meeting and makes that available to the commissioners
via the Internet. In addition, this system provides a
link from the agenda item, to the actual resolution or
ordinance documents.
This eliminated the time it would have taken
waiting for the documents to be generated and
delivered to them in paper format. In the near future, CIMSgts will enhance this solution
by implementing the ability to generate the Minutes
Template Document and develop a Voting Management
Module for the County Commission.
CIMSgts
used the METRO product from Action Technologies as the
basis for the workflow solution. The OnBase system
from Hyland Software was used as the basis for the
Document Management System. Then CIMSgts used
custom ASP.NET programming for the integration and to
add additional capabilities to meet the Commission’s
requirements
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