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In the past, Document Management systems were primarily
concerned with controlling document access and making
documents easier to find. Today’s systems offer
capabilities far beyond library services with features
such as collaboration, electronic publishing and EDMS
services including imaging and workflow. This evolution—fueled
by trends such as knowledge management and e-commerce—has
positioned DM as a strategic technology instead of just
a tactical solution for isolated uses.
In a survey of 990 end-users conducted by the Association
for Information and Image Management (AIIM), executives
reported that the top business processes they wished
to automate through deployment of document technologies
include records and archival management, accounts payable
and receivable, customer care, personnel, litigation
support, claims and insurance administration, ERP and
computerized medical records management. The same survey
also uncovered widespread interest in extranet deployments.
Over 50% of companies surveyed said they needed the
ability to electronically exchange documents with trading
partners, customers and suppliers.
Much of this interest in electronic document management
is being fueled by the fact that in spite of the millions
of dollars companies have invested to upgrade their
software tools, their personnel continue to spend precious
time searching for information. Heard throughout these
organizations are comments like, “I have the correspondence
on-line somewhere, but I can’t remember what I
named it or what application I used to create it,”
or “I hope I am using the most current version
of this customer communication document”? Comments
like these are typical of organizations lacking any
automated document and image management.
CIMSgts can help you organize your business processes.
- Documents are never lost
- Can retrieve immediately
- Labor costs are reduced
- Security can be controlled
- Web-enabled technology
The primary benefits of a Document Management System:
- Documents are never lost because each document is
indexed when it is entered into the system.
- Documents can be retrieved in a matter of seconds,
from anywhere on your network, using custom searches
you create.
- Labor costs associated with filing, storing, and
retrieving paper documents are reduced.
- Notes and annotation marks can be added to documents
in an overlaying layer that preserves document integrity.
- Document security can be controlled. You can even
control access to specific parts of a page.
- Document images can be transmitted over networks
or other communications systems to those who need
them.
- Our systems come standard with Web enabling technology
so that anyone with Internet Explorer or Netscape
can search, retrieve, and view documents.
Our document management systems can meet your imaging
needs, and an investment in a system will contribute
significantly to increased efficiency and performance
of your organization.
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